JOB TITLE: PART TIME ADMINISTRATOR
(FIXED TERM 6-MONTH CONTRACT)
OVERALL PURPOSE:
To manage the day to day administration involved in running the Centre
and act as an overall support to the work of the project.
SECRETARIAL RECEPTION.
* To deal with telephone enquiries. Transfer calls as necessary or
take messages if required.
* Greet people calling to the Centre. Address any queries if needed
and/or guide them to relevant meeting room if appropriate.
* Liaise with Co-ordinator and Family Support Worker as to their
availability for meeting with callers to the Centre
* Keep diary of events, timetables, room bookings, including Google
Calendar, & update as needed.
* Take payments from members of the public as required, issue
receipts and record accordingly.
* Keep appointments diary for Citizen’s Information, Welfare
Rights, and other clinics as appropriate
* Perform general secretarial duties to include word processing,
minute taking, correspondence.
* Ensure the proper functioning of the information technology
systems in the Centre, where appropriate.
* Maintain & update reception handbook as necessary
* Provide Administrative support to the project as required.
OFFICE PREMISES
* Oversee the general maintenance of the office and office
facilities
* Ensure that the office is supplied with the necessary equipment
and supplies.
* Implement the Project’s health and safety procedures and keep
the management informed of any health and safety issues arising.
* Prepare meeting rooms for use by groups as necessary.
* Maintain records and files where relevant.
* Staff the office and open it to the public at the agreed times.
* Facilitate the use of the project as a resource to the community.
INFORMATION / COMMUNICATIONS / PR
* To produce quarterly newsletters for the centre.
* Assist with the maintenance of the Project’s general window
display, and specific themed issue based displays, including external
notice board.
* Produce and distribute various leaflets / posters etc. promoting
the Centre and providing information on groups / events/ courses etc.
* Stock the Resource Centre with relevant information, update the
information and provide the public with easy access to that
information.
* Maintain and update all noticeboards in the Resource Centre.
* Maintain and update the Resource Centre's website and Facebook
page.
* Support and maintain the PR sub-group of the Voluntary Management
Committee.
GENERAL DUTIES
* To ensure that all administrative deadlines are met
* To attend and prepare for Management committee and other sub-group
meetings as and when necessary.
* To provide basic knowledge of other local, regional and national
voluntary & statutory group and service providers as required.
* To participate fully as a team member
* To perform any other duties as may be deemed necessary by the
Voluntary Management Committee from time to time.
OTHER RELEVANT INFORMATION
HOURS OF WORK
* The post will be part time – *.5 hours
per week
* The hours of work are to be decided, and will be within general
office hours
* The administrator will be expected to be flexible about evening
and weekend work, for which over-time will not be paid, but time off
in lieu will be granted.
ACCOUNTABILITY
* The administrator will be responsible to the Project Co-ordinator
and to the Voluntary Management Committee
* The administrator will maintain their own up to date timesheets,
recording hours of work, annual leave, time in lieu, sick days etc.
These to be signed off monthly by the Coordinator
CONFIDENTIALITY
The administrator will observe confidentiality at all times as
appropriate.
SALARY
The salary will be commensurate with qualifications and experience and
will not be less than €8, *.**Apply on the
website** for 6 months.
HOLIDAYS
The administrator will be entitled to * days’
annual leave over the 6 months, plus any statutory holiday days.
TO APPLY:
Applications will only be accepted on the official Job Application
Form (attached below) and should be received by FRIDAY **APPLY ON THE
WEBSITE**TH OF SEPTEMBER **APPLY ON THE WEBSITE** BEFORE 5.**APPLY ON
THE WEBSITE**PM. Late applications will not be considered.
Interviews to take place on the **APPLY ON THE WEBSITE**TH OF
SEPTEMBER **APPLY ON THE WEBSITE**.
Applications should be emailed to *
Do not forward any cover letter, Curriculum Vitae, Certificates or
References with the Application Form.
We need : English (Good)
Type: Permanent
Payment:
Category: Health
